Under the direction of the Finance Manager, performs a variety of accounting and auditing functions.   Oversees the office in the absence of the Finance Manager.

Essential Functions of Work 

• Performs initial reconciliation in NWS bank rec module. Check off o/s checks, ACH payments and receipts; deposits, transfers.
• Audit and post daily receipts for Auditor and Utility departments.
• Review Ordinance requests for proper account numbers and language.
• Review change orders for Contracts to ensure funds availability prior to Auditor signing.
• Document asset purchases, deletions and transfers; maintain inventory of capital equipment, provide departments with asset tags on purchases.
• Prepare and post journal entries when necessary for additional appropriations, corrections and transactions.
• Maintain and audit original contracts received in the Auditor’s office to the corresponding Ordinances and Purchase Orders.
• Prepare and Audit payroll quarterly and annual reports.
• Complete internal reports as requested, revise and update reports to be more useful and efficient.
• Review and recommend system and procedures to ensure an efficient flow of transactions ensuring compliance with laws, regulations, contracts and generally accepted accounting principles.
• Monitor financial data including appropriations, expenditures, encumbrances and invoice payment requests to determine proper coding
• Prepares or participates in the preparation of data, journal entries and documentation for City’s Annual Comprehensive Financial Report
• Prepares or participates in the preparation of monthly journal entries and reports in compliance with all applicable laws, rules and regulations.
• Participates with maintaining the Chart of Accounts; assign and maintain CIP project numbers.
• Assists Finance Manager with the preparation and filing of the Annual W-2, 1099, and 1065 forms.
• Prepares or participates in the monthly reporting and payments to retirement systems
• Assist with annual budget process
• Responsible for reporting of assets and inventories in the City’s Annual Comprehensive Financial Report.
• Manage department and staff when Finance Manager out of office
• Performs other related duties as assigned

• Completion of a Bachelor’s degree in accounting, or business administration or related field.
• Five (5) years of previous experience in accounting or auditing; or an equivalent combination of education, training and experience.

Preferred Qualifications

• Working knowledge of payroll requirements, rules and reports, preferred, but not required.
• Clear understanding of rules for Fair Labor Standards, Workers Compensation, and pension requirements, preferred, but not required.
• Municipal government experience, preferred, but not required.
• High-level knowledge of income tax collections, TIF’s, JEDDS and CRC’s, preferred, but not required.
• CPA or CGFM certifications or working towards certification, preferred, but not required.

Required Skills/Abilities: 

• Knowledge of generally accepted accounting principles, practices and procedures.  Preferably with a focus on public administration.
• Knowledge of internal accounting controls, practices and procedures.
• Knowledge of microcomputer software applications such as Excel and Microsoft Word.
• Knowledge of windows based Financial Software, preferably New World Systems or other Tyler Technology Software.
• Ability to communicate clearly in written, verbal and graphic forms.
• Ability to work independently; be a self-starter and develop solutions to accounting issues as they arise.
• Ability to prepare financial reports and statements and analyze financial transactions for appropriate journal entries and budget amendments.
• Have the ability to interpret union contracts to determine proper handling of contract requirements.
• Ability to maintain an effective working relationship with all city departments
• Ability to gain knowledge of the Auditor’s office in order to assist other departments with accounting inquiries and procedures.
• Skilled in office equipment and procedures.
• Acquire knowledge of the City’s timekeeping systems, credit card collections and other software used in financial data.

Working Conditions:

• Work is performed in a normal office environment.
• The incumbent’s working conditions are typically moderately quiet.